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Finance

Purchase Requisition

  • plan ahead (allow 2 weeks to process) for your purchases
  • fill in highlighted areas (handwrite or fill online if using Adobe software)
  • obtain approval from your curriculum / dept leader (email or signature)
  • email or drop off the completed purchase requisition form to the Finance office (Trisa Kent)
  • Purchase Requisition Form

 

Reimbursement

  • for small purchases (less than $200) that you make on your own
  • submit reimbursements MONTHLY (pretty please)
  • original receipts required (not order confirmation, not shipping confirmation, etc) 
  • do not mix personal & school purchases on same receipt
  • include list of attendees if applicable
  • fill in highlighted areas (handwrite or fill online if using Adobe software)
  • drop off the completed reimbursement form WITH ORIGINAL RECEIPTS to the Finance office (Trisa Kent)
  • Reimbursement Form 

School Fees & Donations (for field trips, classroom supplies/equipment, etc)

 

California High School follows state law regarding fees and donations.  

Public education must be provided to students free of charge, unless a charge is specifically authorized by law for a particular program or activity. The right of free access prohibits mandated purchases of materials, supplies, equipment or uniforms associated with the activity, as well as the payment of security deposits for access, participation, materials or equipment.

 

Voluntary donations are solicited for some programs and students may participate without making a donation.  Below are some examples of voluntary donations:
- Participation in athletics

- Class donations (science, performing arts, visual arts, etc)

- Field trips

- Booster group memberships

 

Some activities are not considered part of the compulsory educational program and have a fee.  If students/families cannot pay for the activity, they may speak to an administrator or counselor because financial support may still be available.

  • prefer use webstore for donations - see Trisa Kent to have a donation button added to webstore
  • send students to Finance office at brunch & lunch to make donations
  • if you collect $ - bring cash & checks to the Finance office DAILY (money should not be in classrooms overnight)
    • put in envelope with class roster list, check mark next to student's name that donated
    • all checks made payable to Cal Hi (never to your name)

Department Financials

  • how much money do I have? how much have I spent?
  • monthly financial reports will be sent to the curriculum leader / dept head by the 15th of each month
  • curriculum leader will manage money at a department level & should review at monthly staff meetings